The Food Safety and Standards Act, 2006
Food Safety and Standards (Transaction of Business at its meetings) Regulations, 2010
The Food Safety and Standards Act, 2006
Official text
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THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC. 4]
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THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC. 4]
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THE GAZETTE OF INDIA 2 EXTRAORDINARY [PART IHWSEC. 4]
FOOD SAFETY AND STANDARDS AUTHORITY OF INDIA
NOTIFICATION
New Delhi, the 4th March, 2011
F.1«61/FSSA/2009—DFQC.--In exercise of the powers conferred by sub—section (1) and
clause (b) of subsection (2) of section 92 of the Food Safety and Standards Act, 2006 (34 of
2006), the Food Safety and Standards Authority of India, with the previous approval of the
Central Government, hereby makes the following regulations regulating the rules of procedure
for transaction of business of the Central Advisory Committee, namely:—
1. Short title and commencement. - (1) These regulations may be called the Food Safety and
Standards Authority of India (Procedure for Transaction of Business of the Central Advisory
Committee) Regulations, 2010‘
(2) They shall come into force on the date of their publication in the Official Gazette.
2.»Definitions. 7(1) In these regulations, unless the context otherwise requires,—
(a) “Act” means the Food Safety and Standards Act, 2006 (34 012006);
(b) “Chairperson” means the Chairperson of the Central Advisory Committee;
(c)“Chief Executive Officer” means the Chief Executive Officer appointed under section 9
of the Act.
(d) “Food Authority” means the Food Safety and Standards Authority of India established
under section 4 of the Act;
(e)“Member” means members of the Central Advisory Committee and includes the
Chairperson of the Central Advisory Committee;
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I?) Wants and emmensriom; hand in Ehese Ifigfli‘aflflfls and not defined an defined in the
Act shah have me saint nae: mespechvely assigned I0 them in the Ant.
l M e tings {07$ Ihe (Inna? Adfisnm Cnmmfitnsa 7 III Ihxfme shah he, not less than three
mmmgs DI the éC‘enhtai Aeol‘v’nsamy iCnnamiIIee in a year It sash dates and at Such places as the
("I hpemsan : ny {threat anti-l Ihe Intenwl hetween any Iwa meetings shah not in any case be
5:: Why five months
: fine In a [manual year shall
he heh; In h _mSI hunter aI EhaI Imanciat year.
{(2') The nuance III every meeting III the Gentmzfll Advisory {humanize SlgTICd by the
(CI nrpetsnn 01' {by
' ‘
h @Ihffl‘ nIIIcem EDI the “feed Aulhanry as may he: authorised by the
'Camimgmemsan Enhmanng "the Inn: Milan: and Ehe pflame III Ihe mttmded meeting shall be circulated to
every mem J i sahject In Ehe pmvfisiena «afrsnh megnilznhan 4, at least hfieen «lays before the date
eIEhe meshing mating Ihemean Ehe lbneIagenda nIIhe meaning aeIIing mat the items of business to
he Laminated, In] porn adfilmeas In" enemy member In ilhfl’flitt‘gfl’fl email (a Ian M courier to facilitate
Spefidy gmIrvinmmflom .
I3}; Ihe {Thratmemwn may, In case «BI nmgeney, aI any mime“ eafii a meeting of the Central
Advisory Commhae at a llasser nnhee than hIlteen days”
{(4) A meeting aI the “Cemiitmafl Ada/hang Cammihee may he caiied an the requisition in
Writing addmesaelil In Ihe Chanpersnn and signed by heat iess than one—third nl' members, setting
antI Iherean the @WSE 0f the meaning In be halted and the hanness It) be considered thereat.
I373 {In receépi nIIhe melamaitian III meehnjg IeIenedl In In snh-Ieguiafinn ( 5)., the Chairperson
may nah the meeting Within each hints as he may «Intact, hat in any case net later than a pen'od of
the an»: III Imefipt (DI shah vahd mathshmn by me {Than-person
In) II £5313 the hams nIhmms In he hamsaactea at a meehhhg DI the Central Advisory Committee
math nan he tempfletted in «me sitting, the meeting may be Mjamed final time to time:
10 THE GAZE’ITE or INDIA : EXTRAORDINARY [Pm iii—“Sec. 4]
Provided that at the adjourned meeting only the unfinished items in the agenda shall be
discussed and decision taken thereof.
(7) Representatives of the Food Authority may participate in the proceedings of the Central
Advisory Committee with the permission of the Chairperson but shall have no right to vote at the
meeting.
4. Chairperson of meetings of Central Advisory Committee. — (l) The Chief Executive
Officer shall preside over every meeting of the Central Advisory Committee and if the Chief
Executive Officer is unable to attend a meeting of the Central Advisory Committee, any member
elected by the members present from amongst themselves attending the meeting, shall preside at
such meeting.
(2) The Chairperson may invite any officer of the Food Authority or any other person
qualified in the matters to be discussed, to attend any meeting of the Central Advisory
Committee, with a View to facilitate meaningful discussions and such invitee may participate in
the proceedings of the meeting but shall no right to vote.
5. Quorum. - (1) The quorum for any meeting of the Central Advisory Committee shall be one—
third of the members as on the date on which the meeting is to be held and no business shall be
transacted at any meeting of the Central Advisory Committee unless the quorum is present
throughout the meeting.
(2) If the quorum is not present at any meeting of the Central Advisory Committee, the
Chairperson or the member presiding over the meeting, shall adjourn the meeting to such other
date, time and place as n' ay be specified by him not being laterthan thirty days, and if at such
adjourned meeting a quorum is not present, then, notwithstanding anything contained in sub—
regulation (1), the members present at the adjourned meeting, not being less than ten in number,
shall constitute a quorum for such meeting and to take up for discussion and to dispose of only
the items ofbusiness set out in the agenda for the initial meeting.
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6. Agenda.
— (l) The Chairperson shall cause the agenda to be prepared and circulated at least
fifteen days before the date of each meeting of the Central Advisory Committee.
(2) Any business not included in the agenda shall not be transacted at a meeting of
the Central Advisory Committee except with the permission of Chairperson or the member
presiding over the meeting.
(3) With the permission of the Chairperson or other member presiding over the meeting,
urgent questions may be added to the agenda at any time before the conclusion of the meeting, or
any item on the agenda may be deleted or can'ied over to a subsequent meeting.
7. Decisions of the meetings of the Central Advisory Committee. ~ (1) All questions which
come up before any meeting of the Central Advisory Committee shall be decided by a majority
of votes of the members present and voting:
Provided that if a member is interested in any item of business to be transacted at a meeting,
he shall not panicipate or vote on such item and in such case, the decision on such item shall be
taken by majority of the votes of other members attending the meeting, not being less than five in
number.
(2) The Chairperson or the other member presiding over the meeting, shall endeavor at all
times to an’ive at decisions or recommendations through a consensus among members and voting
shall be resorted to if attempts to arrive at a consensus fail.
8. Closure of debates. — The Chairperson or other member presiding over a meeting, may
move for the closure of the debate when he considers that all members have had the opportunity
to express their views on any of the business discussed at the meeting and his decision shall be
final.
9. Minutes of the meetings of the Central Advisory Committee. - (1) The draft minutes of
each meeting of the Central advisory Committee shall be prepared within a period of two weeks
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14 THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC. 4]
(2) The record of business transacted at every meeting of the Central Advisory
Committee shall be signed by the Chairperson or the member presiding over such meeting,
as the case may be, and be kept on records.
12: Independence.
- (1) Members of the Central Advisory Committee shall make a
commitment to attend and participate in its meetings.
(2) Every member shall make at each meeting of the Central Advisory Committee a
Specific Declaration of Interests in Schedule I, which might be considered prejudicial to
their independence in relation to the items on the agenda.
(3) A member of the Central Advisory Committee or any other participant, who believes
that his interests may undermine his independence, shall inform the Chairperson in writing
who thereon take decision on his participation in the meetings or work in the Central
Advisory Committee keeping in view the interests declared.
13. Confidentiality. - (l) The members of the Central Advisory Committee and other
participants at a meeting shall not divulge to third party any confidential information that
they have received, for which confidential treatment has been requested and agreed by the
Chairperson.
(2) Every member of the Central Advisory Committee and other participants at a
meeting shall be required, even after their duties have ceased, not to disclose information of
the kind covered by the obligation of professional secrecy.
(3) Every Member of the Central Advisory Committee and other participants shall sign
an initial declaration at the first meeting of the Central Advisory Committee for maintaining
the confidentiality of the business transacted at meetings of Central Advisory Committee in
Schedule 11. i
16. Reimbursement of expenses.
— every person invited to attend any meeting of the
Central Advisory Committee other than the members shall be entitled to a payment of two
thousand rupees for each meeting of the Central Advisory Committee attended by him.
[NIH—W4]
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SCHEDULE 1
(See Regulation 12 (2)]
SPECIFIC DECLARATION OF INTERESTS
The Feed Safety and Standards Authority of India
(Please note that high quality of scientific expertise is by nature based on prior
experience and that therefore having an interest does not necessarily mean having a
conflict of interest)
Name:
Profession:
Meeting of the Food Authority
Meeting of the Central Advisory committee
Meeting of the Scientific Committee
Meeting of Panel on
‘
Meeting of the Working Group on
Meeting
dates
Venue
E. No. Agenda Items Whether the membefl
has a conflict of interest.
(YES/ No)
If yes, please provide
details to enable the
chair to take a decision.
Ll-i__._._flfi-,Jrflrfinlnnnnwgn
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Declaration: I declare that the infonnation provided above is true and complete.
Done at: on this
‘
day of
Signature:
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THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC. 4]
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Tam III—ms 41
_——_
New Delhi the 4thMarch,20.1I
F. lefl/FSSA/ZOM—QFQQ7111, exercise of the powers conferred by sub-sectionfl)
and clause (t) of sub-section (2) of section 92 of the Food Safety and Standards Act, 2006
(34 of; 2006), the Food Safety and Standards Authority of India, with the previous
approval of the Central Government, hereby makes the following regulations regulating
the transaction 'of business in the meetings of the Food Safety and Standards Authority of
India, Namelyz-
i
1. Short title ‘and commencement. —-‘("1) These Regulationsmay'be called the Food
Safety and StandardsAuthority of India (Transaction of Business at its meetings)
Regulations, 2010.
(2) They shall come into force on the date of their publication infthe Official Gazette.
2. Definitions. - (1) In these regulations, unless the context otherwise requires,-
(a) “Act” means the Food Safety and Standards Act, 2006 (34 of 2006);
(b)“Chairperson” means the Chairperson of the Food Safety and Standards Authority of
India;
(0) “Chief ExecutiveVOfficer” means the Chief Executive Officer appointed under section
9 of the Act.
(d)“Food Authority” means the Food Safety and Standards Authority of India
established under section 4 of the Act;
911 Gl/2011—4
THE GAZETTECE'INDIA’eEXTRAORI‘SWARY
'
mm III—Sec; #1]
(c) “Member” means member of the Food "Safety and Standards Authority of India and
includes the Chairperson”;
' '
(1) “Scientific Committee” means the Scientific Committee constituted by the Food
Authority under section 14 of the Act;
,
I
(g)“Scienti_fic Panel” means Scientific Panel established by the Food Authority under
section 13 of the Act;
(h) “Schedule” means a Schedule appended to these regulations.
(2) Words and expressions used in these regulations and not defined but defined in the
Act shall have the same meanings respectively assigned to them in the Act.
3. Meetings of Food Authority. _ (1) There shall be not less than three meetings of the
Food Authority in a year on such dates and at such places as the Chairperson may direct
and the interval between any two meetings shall not in any case, be longer than five
months:
Provided that the first meeting of the Food Authority in a financial year shall be
held in the first quarter of that financial year.
(2) The notice of every meeting of the Food Authority shall be signed by the Chief
Executive Officer intimating the time, date and the place of the intended meeting.
(3) The notice shall, subject to the provisions of sub-regulation (5) be given to every
member, at least fifteen days before the date of the meeting by post to the address of
every member or through e-mail or courier or Fax to facilitate speedy communication,
stating therein the brief agenda of the meeting, setting out the items of business to be
considered.
(4) The Chairperson may, in case of urgency, at any time, ’call a meeting of the
Food Authority at a lesser notice than fifteen days. ‘
[mm—m4] WWW :W
27
(5) A meeting of the Food AuthOrity may be called on the requisition in writing,’
addressed to the Chairperson and signed by not less than one-third of members, setting
out therein the purpose of the meeting to be called and the business to be considered
thereat.
(6) On receipt of the requisition of meeting referred to in sub-regulation (6), the
Chairperson may direct to cause the meeting to be convened and held within such time as
he may direct, but in any case not later than a period of thirty days from the date of
receipt of such requisition.
(7) If all the items of business to be transacted at a meeting of the Food Authority
cannot be completed in one sitting, the meeting may be adjourned from time to, time: _-
Provided that at the adjourned meeting only the unfinished items in the agenda shall
be discussed and decision taken thereof,
4. Chairperson of the meetings of Food Authority. - The Chairperson may also invite
any officer of the Food Authority or any other person qualified in the matters to be
discussed at any meeting or any member or Chairperson of the Scientific Panel, to attend
any meeting of the Food Authority, with a view to facilitate‘meaningful discussions and
may participate in the proceedings of the meeting but such invitee shall no right to vote.
5. Participation of the Chief Executive Officer; - The Chief Executive Officer may,
with permission of Chairperson take the assistance of any staff of the Food Authority
for the purpose of discharging his duties relating to the meetings of the Food Authority.
6. Quorum.
~ (1) The quorum for any meeting of the Food Authority shall be one third
of the Members as on the date on which the meeting is held and no business shall be
transacted at any meeting of the Food Authority unless the quorum is present throughout
the meeting. ,
’
5
TI-[EGAZBTI‘E 6F iNDtA, ? ExrgnoapiNAiiv
'
. [Fm 1195116: 4]
(2):, If the quorum is not present at any meeting of the Food Authority, the
Chairperson or in his absence any other Member presiding over the meeting; shall
adjourn the meeting to such other date, time and place as may be specified by him not
being later than
thirty days, and if at such adjourned meeting quorum is not present then
notWithstanding anything contained in sub--regulation (1), the Members present at the
adjourned meeting, not being less than five1n number, shall constitute a quorum for such
meeting to take up discussion and to dispose of only the items of business set out in the
agenda for the initial meeting.
'7. Agenda. -— (l) The Chief EXecutive Officer shall be respOnsible for preparation of the
agenda for each meeting of the Food Authority and circulation thereof to all the Members
of the Food Authofity at least a period of fifteen days before the date of each meeting:
Provided that the Chief Executive Officer shall prepare the agenda of meeting in
consultation with the Chairperson:
Provided further that the Chief Executive Officer may, in consultation with the
Chairperson, amend or delete of add new item in the agenda of business subsequent to its
issue.
(2) Any business not included in the agenda shall not be transacted at a meeting of the
Food Authority except with the permission of the Chairperson or other Member presiding
over the meeting.
(3) With the permission of the Chairperson or other Member presiding over the
meeting, urgent questions may be added to the agenda at any time before the conclusion
of the meeting, or any item on the agenda may be deleted or cam'ed over to a subsequent
meeting.
i
8'. Decisions of meetings of Food Authority. - (1) If a Member is interested in any item
ofbusiness to be transacted at a meeting, he shall not participate or vote on such item and
{Simulate 4]
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,
in such case, the decision on such item shall be taken by majority of the votes of other
Members attending the meeting, not being less than five in number.
(2) The Chairperson or the other Member presiding over the meeting shall endeavor
at all times to arrive at decisions or recommendations through a consensus among
Members and voting shall be resorted to if attempts to arrive at a consensus fail.
(3) Votes on every item of business to be transacted at a meeting of the Food
Authority shall be taken by a show of hands.
9. Clusu're of debates. — (.1) The Chairperson or the Member presiding over the meeting
may move _for the closure of the debate on any item of business discussed at a meeting
when he considers that all members have had the opportunity to express their views on
any business discussed at the meeting and the decision of the Chairperson or the Member
presiding shall be final.
16. Minutes of meetings (if the toad Authority. — (1) The Chief Executive Officer shall
cause the minutes of each meeting of the Food Authority to be prepared within a period
of two weeks of conclusion of each meeting and submit the same to the Chairperson or
'
other Member who presided over the meeting, for his approval:
Provided that if for any reasons the Chief Executive Officer is unable to attend
any meeting of the Food Authority, the Chairperson may, for this temporary purpose
direct any other officer of the Food Authority, to prepare the minutes of the'meeting.
(2) The draft minutes of each meeting of the Food Authority approved by the
Chairperson or the other Member who presided over that meeting shall be forwarded to
each member not later than a period of two weeks from such approval, for adoption at the
next meeting:
‘
THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC. 4]
Provided that the decision of the Chairperson on the changes, if any, to be made
in the draft minutes, shall be final.
(3) The minutes .of each meeting of the Food Authority shall contain a fair and correct
summary of the proceedings thereat and the names of Members who did not participate in
the discussion of, or vote on, any item of business transacted at the meeting.
(4)
I
The Chairperson or other Member who presided over the meeting may decide the
inclusion or non—inclusion of any matter in the minutes, if in his opinion, not relevant or
material to the proceedings or defamatory of any person.
(5) At every meeting of the Food Authority, the draft minutes of the previous meeting
approved by the Chairperson or the other Member who presided over that previous
meeting, shall be placed before the meeting for confirmation and adoption with or
without amendments or modifications, which on confirmation and addption in that
meeting be signed byithe Chairperson or the other Member presiding over the meeting, as
confirmation of correctness of the record of the proceedings of the previous meeting and
be kept as a record of the Food Authority.
(6) The minutes of every meeting of the Food Authority shall be published on the
Food Authority’s website unless the
Chairperson
determines that confidentiality to be
ensured
11. Power of the Chairperson to take urgent action. — Nothing in these regulations
shall affect the power of the Chairperson to take such action (after consultation, if
necessary, with experts in the matter) asimay be necessary in case of an emergency
situation warranting immediate action by the Food Authority and when it is not feasible
to call a meeting of the Food Authority, and reasons be recorded in writing:
Provided that any such action shall be placed before the next meeting of the Food
Authority ‘for its ratification. i
l
»/"[‘3‘-|Tfllll—-‘-1§'134]
v - WWW 53mm
12. Decisions by circulation. ~ (1) Any item of business or issue which require decision
of the Food Authority, if the Chairperson so directs, may be referred to Members by
circulation of papers as a resolution.
(2) No resolution shall be deemed tohave becn'passed by the Members, unless such a
resolution circulated in the drafi, together with necessary papers, if any, to all the
Members at their usual address in India and approved by the majority of the Members as
are present in India.
(3) Any resolution circulated under sub—regulation (l) and approved by the majority
of such of those Members entitled to vote thereon, shall have effect and binding as if such
resolution were decided by the majority of the members at a meeting.
(4) Where any business is referred to members under sub—regulation (1), a period of
not less than ten clear days shall be allowed for the receipt of replies from Members from
the date on which the drafi resolution is circulated.
(5) Based upon the votes and comments received, on the draft resolution circulated
under sub—regulation (1), the Chairperson may-
(a) declare the decision adopted; or
(b) declare the decision not adopted; or
(c) in case of neutrality of votes, postpone draft resolution for the next meeting of the
Food Authority.
(6) Any resolution passed through circulation, shall be placed at the next meeting of
the Food Authority for its ratification.
13. Record of Business. - (1) The Chief Executive Officer shall attend the meetings of
the Food Authority maintain the record of proceedings of all items of the business
l
transacted thereat;
31
THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC. 4]
‘
(2.)
I
Everydecision 'and’ direction of the Food Authorityrshall be recorded in Writing
> "
and be kept as a record.
14. Independence and Confidentiality. ~— (l) Members of the Food Authority shall make
/ a commitment to attend and participate in its meetings.
(2) Every Member shall‘ submit at each meeting of the Food Authority a Specific
Declaration of Interest in Schedule I, which might be considered prejudicial to their
independence in relation to any of the items on the agenda.
(3)} Any Member or any other participant in a meeting, who believes that his interests
may undermine his independence, shall infonn‘the Chairperson in writing who thereon
take a decision on his participation in the discussions at the meetings or the work of the
Food Authority.
‘
L
’
(4) Members of the Food Authority and invitees shall signan initialnDeclaration at
the first meeting of the Food Authority for maintaining the Confidentiality if the business
, transacted at meetings of the Food Authority in Schedule II.
15. Secretariat. - Chief Executive Officer shall ensure appropriate administrative support
to enable the Food Authority to carry out its work.
16. Reimbursement of expenses.
7 Invitees to any meeting of the Food Authority shall
be entitled to a payment of two thousand rupees for attending each meeting and the
reimbursement of actual travel and subsistence expenses.
[Will—W4] WWW1WW
33
SCHEDULE:
[See regulation 14, (2)]
SPECIFIC DECLARATION OF INTERESTS
(Please note that high quality of scientific expertise is by nature based on prior
experience and that therefore having an interest does not necessarily mean having a
conflict of interest)
Name:
Profession:
Meeting of the Food Authority
Meeting of the Central Advisory committee
Meeting of the Scientific Committee
Meeting of Panel on
Meeting of the Working Group on
Meeting
1
dates
l Venue
S. No. Agenda Items Whether the member
has a conflict of interest.
(YES/ No)
If yes, please provide
details to enable the
chair to take a decision.
Declaration: I declare that the information provided above is true and complete;
Done at: on this day of
S‘ignaturez'
911 Gl/2011—5
THE GAZETTE OF INDIA ; EXTRAORDINARY [PART III—SEC, 4]
SCHEDULE 11
[See regulation 14 (4)]
DECLARATION CONCERNINC CONFIDENTIALITY
Name:
Position:
] Member of the Food Authority
] Member of the Central Advisory Committee
] Member of a Panel on
[
t
[ ] Member of the Scientific Committee
[
[ ] Member of a Working Group on
[
t
] other expert (external) on
I hereby declare that I am aware of my obligation to respect confidentiality. I know that I
am obliged not to divulge information acquired as a result of my activities in Food Safety
and Standards Authority, if the information is subject to a request for confidentiality and I
hereby undertake not to divulge any such confidential information, I shall also respect the
confidential nature of the opinions expressed by other Members of the bodies indicated
above or other experts during discussions in meetings or provided in wfitten form.
Done at: on this_ day of
Signature
V, N. GAUR, ChiefExecutive Officer
[ADVT III/4/ l 87-O/10/Exty.]
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[W71 III—W 4] WWW :emw 47
NOTIFICATION
New Delhi,_the 4th March, 2011
F. 1o61/FSSA/2009-DFQC.-— In exercisecf the powers conferred by sub-section (1)
of section 92 and clause ((1) of sub-section (2) of section 92 of the Food Safety and
Standards Act, 2006 (34 of 2006), the Food Safety and Standards Authority of India, with
the previous approval of the Central Government, hereby makes the following regulations
the procedure of the Scientific Committee and Scientific Panels, namely:—
1. Short title and commencement. - (1) These regulations may be called the Food
Safety and Standards Authority of India (Procedure of Scientific Committee and
Scientific Panels) Regulations, 2010.
(2) They shall come into force on the date of their publication in the Official Gazette.
2. Definitions. — (1) In these regulations, unless the context otherwise requires,-
(a) “Act” means the Food Safety and Standards Act, 2006 (34 of 2006);
(b)“Chairperson” means the Chairperson of the Food Authority;
w
(c)“Cliief Executive Officer” means the Chief Executive Officer appointed under section
9 of the Act.
(d) “Food Authority” means Food Safety and Standards Authority of India
established under section 4 of the Act;
(e) “‘l‘wien’iber” means member of the Scientific Committee or the Scientific Panel and
includes the Chairperson of the Scientific Committee or the Scientific Panels. as the case
may be;
THE GAZETTE OF INDIA 2 EXTRAORDINARY [PART III—SEC, 4]
(t) T‘V‘Scientific Committee” means the Scientific Committee constituted by the Food
Authority under section 14 of the Act;
(g) “Scientific Panel” means the Scientific Panel established by the Food Authority
under section 13 of the Act;
\
(h)“Schedule” means a Schedule appended to these regulations.
(2) Words and expressions used in these regulations and not defined but defined in the
Act shall have the same meanings respectively assigned to them in the Act.-
3. Appointment of members of Scientific Committee and Scientific Panels and their
terms of office. - (l) The Food Authority shall ensure high level of collective scientific
competence and expertise before appointing any member, to fulfil the mandate of the
Scientific Committee and Scientific Panels so as to reflects the diversity of scientific
problems and approaches in India.
(2) No member shall be appointed to the same panel for more than two consecutive
terms.
(3) The term of office of a members nominated at a later date: shall continue till the
expiry of their term of three years.
(4) Each Scientific Panel shall consist such number of members not exceeding
fifteen, as may be considered appropriate by the Food Authority
4. Working Groups. - (l) The Scientific Committee may create Working Groups
consisting of the members ofthe Scientific Committee & or Scientific Panels whenever it
deem necessary, particularly, in specific cases, and also include therein such number of
external experts having experience and expertise in the subject not exceeding one ithird
of total members of such working groups, with the prior; approval of Chairperson, in such
manner as the Chairperson may decide.
[MIR—W4] WWW :STHTY‘IRUT 49
(2) Scientific Committee shall entrust the Working Groups with tasks Which are
clearly defined and also to undertake necessary preparatory work in relation to a draft
opinion:
Provided that the Scientific Committee and Scientific Panels shall ensure that the
tasks are completed within a specific period of time.
(3) The Scientific Committee or Scientific Panels, as the-case may be, shall
coordinate the functioning of the working group.
(4) The meetings of the Working Groups shall be presided over by a Member of the
corresponding Scientific Committee or Scientific Panel, as the case may be, and submit
report to the Scientific Committee or Scientific Panel, as the case may be.
(5) The names of members of Working Group, its terms of reference and proceedings
of meetings shall be made public in such manner as may be determined by the Food'
Authority.
5. External Experts. — The Scientific Committee or the Scientific Panel, may invite
other external experts from list of experts or after carrying out a search for the required
competence, possessing particular and relevant scientific knowledge in deliberation of the
Working Groups.
6. Rapporteurs. - The Scientific Committee or Scientific Panel or Working Group may
designate one or more rapporteurs from among their members or external experts with
the approval of the Chairperson who shall ensure that draft reports or opinions are
prepared, within a specific time period. ;
‘7// 6711-77
THE GAZETTE OF INDIA : EXTRAORDINARY [PART LLl~SEc. 4]
7. Delegation of responsibilities. - If the chairperson of the Scientific Committee or
'
Scientific Panel is not in a position to performs his function, shall elect amongsts its
members its new chairperson who shall thereafter perform the functions of the
chairperson of such of the Scientific Committee or Scientific Panel.
8. Requests for Scientific advice. - (l) The Chief Executive Officer shall made requests
for advice to the Scientific Panel in following manner, namely:—
(a) for safety in use of food additives, flavourings, processing aids and materials in
contact with food; associated subjects concerning the safety of other deliberately
added substances to food and questions related to the safety of the processes the Panel
on food additives, flavourings, processing aids and materials in contact with food;
(b) for safety in use of pesticides, veterinary drugs, antibiotics residues as well as their
residues in food; associated subjects concerning the safety of food from pesticides and
antibiotics the Panel on pesticides and antibiotics residues;
(0) for genetically modified organisms, such as micro—organisms, plants and animals,
their deliberate release into the environment and genetically modified foods,
5
including products derived from genetically modified organisms the Panel on
, genetically modified organisms and foods;
((1) for organic foods, functional foods, nutraceuticals, dietetic products, human
nutrition and food'allergens, and other associated subjects such as novel foods
including their toxicity and safety the Panel on functional foods, nutraceuticals,
dietetic products and other similar products;
(e) for biological hazards related to food safety and food- bome diseases, toxins,
microbiology, food hygiene and associated waste management the Panel on biological
l
,
hazards;
(“NIH—Wit] Wan-[WW :W 51
(t) for contaminants in foods, associated areas and undesirable substances such
as natural toxicants, mycotoxins and residues of non authorised substances not covered
by any other Panel the Panel on contaminants in the food chain;
(g) for packaging and labelling safety and provisions; including the safety aspects
related to packaging material, name of the food and any special requirement to ensure
that the consumer is not deceived or mislead about the nature of the food including
nutritional labelling claims made on behalf of products the Panel on labelling and
claims/Advertisements;
(h) for all aspects of analytical methods used in food and sampling of food; including
the test methods required to ensure that the commodity conforms to requisite standards
the Panel on method of analysis and sampling;
(i) the Scientific Committee for tasks on multi—sectorial issues falling Within the
competence of more than one Panel, and on issues which do not fall within the
competence of any of the Scientific Panels.
(2) A scientific opinion shall comprise of the query posed by the Food Authority or
any stakeholder or issues of public interest and any other terms of reference and the
scientific reasoning, background and the opinion of the Scientific Committee or Scientific
Panel or working group.
(3) The float scientific opinion received under sub-regulation (2) shall he published
within a period stone week on the Food Authority‘s website.
9. Meetings cf the Scientific Committee; Panel? a (t) The Scientific Committee and
Scientific Pancis shat! prenare a schedule of their meetings for the forthcoming caicndar
year in consultation with Chairperson and publish it in Food Authority website,
911 Gl/2011——8
52 THE GAZETTE OF INDIA : EXTRAORDINARY [PART [ll—SEC. 4]
(2) The notice of a meeting of the Scientific Committee or Scientific Panels or
Working Group shall be given to their members within not less than ten working days
before the date of the meeting and notice of cancellation of meeting shall also be given
within not less than two working days before the date of the meeting.
(3) In case of urgency, meetings of the Scientific Committee or Scientific Panels or
Working Group may be called at short notice with the prior approval of the Chairperson
10. Quorum and Consensus. - (l) The quorum at a meeting of the Scientific Committee
or Scientific Panel shall be one—third of its total number of members and no businessshall
be transacted unless the quorum is present
(2) If, at any time, the number of members at a meeting is less than the number of
members specified in sub—regulation (1), the person presiding shall adjourn the meeting
afier informing the members of the date, time and place of the adjourned meeting and it
shall thereupon at such adjourned meeting the members present shall, discuss and dispose
of the business intended to be transacted at the original meeting.
(3) - The Scientific Committee and Scientific Panel shall adopt opinions by a majon'ty
if a consensus of their members cannot be arrived.
11. Agenda. - (l) The draft agendas of the meetings of the Scientific Committee or
Scientific Panels shall be drawn up and circulated to members at least ten days before the
date of meeting.
(2) The agenda shall be adopted at the beginning of the meeting and the business not
included in the agenda shall not be transacted at a meeting of the Scientific Committee or
Scientific Panel except with the permission of the chairperson of the Scientific
Committee or Scientific Panel, as the case may he,
[Will—W 4] WWW : NW 53
(3) iWiththe permission of the chairperson of the Scientific Committee or Scientific
Panel or Working Group, urgent questions may be added to the agenda at any time before
the end of the meeting, or items on the agenda may be deleted or carried over to a
subsequent meeting.
(4) Wherever possible, documents including reports and draft opinions prepared by a
Rapporteur or external expert shall be made available to the members of the Scientific
Committee or Scientific Panel or Working Group and external experts one week before
the meeting.
(5) The chairperson of the Scientific Committee or Scientific Panels shall fix the time
limit and prioritize the work to ensure with such time-limits the delivery of scientific
opinions.
12. Risk-related issues raised by the Scientific Committee or Panels. - (l) The
Scientific Committee and the Scientific Panels shall bring into the notice of the Chief
Executive Officer any specific or emerging issue falling within its remit which in its
opinion may pose an imminent or potential risk to consumer health.
(2) The Chief Executive Officer shall determine the action to be taken including, if
appropriate, a request for a scientific opinion or report on the. matter and shnil inform the
Scientific Committee and the Scientific Panel.
13. Access to meetings. - The chairperson of the Scientific Committee or Scientific Panel,
may authorise any officer of the Food Authority to be present in its meetings and the
officer so authorised shall assist for the purpose of clarification or information but shall
not seek to influence discussions.
14: Business by Circulation. - (1) In the case of an urgent nature and when
circumstances do not allow discussion at a meeting, if the chairperson of the Scientific
w
.
. .
i .
. .
Lommittee or Screntific Panel, as the case may be, so directs, a draft opinion or a
statement may referred to its members by circulation of papers.
THE GAZETTE OF INDIA : EXTRAORDINARY [PART I'll—Sec. 4]
(2) Any proposal or draft opinion or statement circulated under sub—regulation (l), on
being approved by one~third of members of the Scientific Committee or Scientific Panel,
as the case may he, shall have effect and binding as if such proposal or draft opinion or
statement were decided by the majority of members at meeting.
(3) If the proposal or draft opinion or statement is not approved as specified in sub—
regulation (2), the same shall be placed on the agenda for the next meeting of the
Scientific Committee or Scientific Panel.
(4) Each proposal or draft opinion or statement circulated under this regulation and
the result of such circulation shall be included in the minutes of the following meeting.
15. Accelerated Procedures. — (1) In this case the response may take the form of a
statement or opinion by the Food Authority adopted either by the Scientific Committee or
the relevant Scientific Panel, the development and adoption of the statement or opinion
shall be undertaken by the Scientific Committee or the Scientific Panel, as the case may
be, as far as possible in accordance with the Terms of Reference, under the Chief
Executive Officer’s direction and taking into account the limited time allocated for the
response to the query.
(2) The chairperson of the Scientific Panel or the Scientific Committee, as the case
may be, shall be informed of the query and the process and the experts from the Scientific
Panel or Scientific Committee or any external experts may be consulted before finalising
the statement under sub—regulation (l).
16. Adoption of scientific opinions. - (1) The Scientific Committee and Panels shall
adopt the scientific opinions at their plenary meetings or, the procedures specified in
regulation 15 or regulation 16.
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55
(2) The Scientific Committee or Scientific Panel may adopt a preliminary opinion to
be published on the Food Authou'ty’s website inviting scientific comments and
suggestions within'a period specified therein and shall take into consideration the
comments received in forming its final opinion.
(3) The opinions of the Scientific Committee and Scientific Panels may include any
minority opinion.
17. Technical Hearings. ~ (1) The Scientific Committee may organise scientific hearings
with individuals, petitioners or other stakeholder representatives if considered necessary
for the completion of a scientific opinion.
(2) Hearings shall be indicated clearly in the draft agenda of the meetings in which it
took place.
(3) The Scientific Committee shall not take any decisions during such hearings.
18. Minutes. - (l) The Scientific Committee and Scientific Panels shall prepare draft
minutes of plenary meetings and meetings of working groups, which shall the followings,
namely:-:
(a) the list ol‘panicipants;
(b) a summary of discussions, including. important minority View points and
agi ced actions; and
(c) a record ct" decisions taken and opinions adopted.
7(2) The draft minutes shall be circulated to its members for comments and adopted
not later than the next meeting.
a
(3) The minutes shall be posted on the Food Authority’s website a ,‘ter their adoption.
9116|I2011—9
THE GAZETTE OF INDIA : EXTRAORDINARY [PART 111.8120. 4]
19. Secretariat of the Scientific Committee and the Panels. - (l) The Food Authority
shall be responsible for providing necessary support to facilitate the efficient functioning
of the Scientific Committee and Scientific Panels and shall ensure compliance with the
rules of the Food Authority.
20. Confidentiality. - ( 1) The members of the Scientific Committee, the Scientific Panels
and the Working Groups and the external experts participating in the Working Groups, or
acting as observers, shall not divulge to third party any information, specifically,
identified by the Food Authority as “restricted or confidentia ”.
(2) Members of the Scientific Committee or Scientific Panels or Working Groups and
external experts participating in the Working Groups, or acting as observers, shall sign a
declaration of interests in Schedule I.
(3) The members of the Scientific Committee, the Scientific Panels and Working
Groups and external experts participating in the Working Groups, or acting as observers,
shall even afier their duties have ceased, not disclose information of the kind covered by
the obligation ofprofessional secrecy.
21. Independence. - (1) The members of the Scientific Committee, the Scientific Panels
and Working Groups and external experts shall undertake to act independently of any
external influence make a Declaration of Commitment in Schedule II and an Annual
Declaration of Interests in Schedule 111 indicating either the absence of any interests
which might be considered prejudicial to their independence or any direct or indirect
interests which might be considered prejudicial to their independence.
{2.) The members of the Scientific Committee, Scientific Panels and Working Groups
itfi. external experts, at can); meeting shall make a Specific Declaration of Interests in
Schedule IV which might be considered prejudicial to their independence in relation to
the items on the agenda.
[WHI—Wfl WWW :W‘JR'JT
22. Reimbursement of expenses.
- (1) Travel and subsistence expenses incurred by
members of the Scientific Committee or Scientific Panel or Working Groups or external
experts or Rapporteurs in connection with meetings relating to the Scientific Committee
or Scientific Panels or Working Group as the case may be, shall be reimbursed by the
Food Authority.
\
(2) Members of the Scientific Committee, the Scientific Panel and the working group
and external experts shall be entitled to a payment of two thousand rupees for each day of
meeting attended by him to defray other costs, involved in their contribution to and
participation in the work of the Scientific Committee or Scientific Panel, or Working
Group, as the case may be.
Sr SHEDULE I
[See regulation 20 (2)]
The Food Safety and Standards Authority of India
DECLARATION CONCERNING CONFIDENTIALITY
Name:
Fosition:
[ ] Member of the Food Authority
[ ] Member of the Central Advisory Committee
[ ] Member of the Scientific Committee
[ ] Member of a Panel on
[ ] Member of a Working Group on“,
[ ] other expert (external) on
l hereby declare that i am aware of my obligation to respect confidentiality; i know that I
am obliged not to divulge infonnation acquired as a result of my activities in Food Safety
and Standards Authority, it' the information is subject to a request for confidentiality and I
hereby undertake not to divulge any such confidential information. I shall also respect the
confidential nature of the opinions expressed by other Members of the bodies indicated
above or other experts during discussions in meetings or provided in written form.
Done at:
p
on this day “of ‘
Signature
57
58 THE GAZETTE OF INDIA 1 EXTRAORDINARY [PART III~SEC. 4]
SCHEDULE 11
{See regulation 21 (1)]
The Food Safety and Standards Authority of India
DECLARATION OF COMMITMENT
Name:
Position:
[ ] Member of the Food Authority
[ ] Member of the Central Advisory Committee
[ ] Member of the Scientific Committee
[ ] Member of a Scientific Panel on
[ ] Member of a Working Group on
[ ] Expext (external) on
Pursuant to Section 4 of the Food Safety and Standards Act, 2006 establishing the Food
Safety and Standards Authority of India, I hereby undertake to make all reasonable
efforts to attend and participate in the meetings of the Food Authority and to act
independently and in public interest, without being influenced by any external influence.
Done at: on this day of
Signature:
[mm-W4] WWW1W
59
SCHEDULE 111
[See regulation 21 (1)]
The Food Safety and Standards Authority of India
ANNUAL DECLARATION OF INTEREST
(Please note that high quality of scientific expertise is by nature based on prior
experience and that therefore having an interest does not necessarily mean having a
conflict of interest)
Name:
Position:
[ ] Member of the Food Authority
[ ] Member of the Central Advisory Committee
[ ] Member of the Scientific Committee
[ ] Member of a Panel on
[ ] Member of a Working Group on____
[ ] other expert (external) on
Information on direct or indirect interests of relevance to the mandate of the
Anti:artsy;-
(1) Direct interests (financial benefits arising from, for example, employment,
contract work, investments, fees etc.)
i mi
(2)1ndirect interests (indirect financial, e.g., grants, sponsorships, or other kind ol‘
benefits):
(3)lnterests deriving from the professional activities of the Member and his/hi;
family Members:
1 .
’
THE GAZETTE OF INDIA : EXTRAORDINARY [PART Ill—SEC. 4]
(4)Any membership role or affiliation in organizations/bodies/club with an interest in the
working of the Authority:
(5)0ther interests or facts that the undersigned considers pertinent:'
Declaration: I declare that the information provided above is true and complete,
Done at; on: Signature:
(Please attach additional sheets whenever required)
Guidelines for Annual Declaration of Interest
a Any financial interests or benefits, including holding of stocks and shares, equity,
bonds, partnership or property interests relevant to the Authority’s mandate.
Financial interests connected with a pension or investment scheme contracted
prior to membership and/or interests in unit trusts or similar anangements would
not, in principle, be of particular interest, providing that the Member has no
influence on financial management.
a Professional experience in the last five years in a field relevant to the Authority’s
mandate. This should include all work, irrespective of whether the activities have
been subject to regular or occasional remuneration (Board membership, executive
or non—executive directorship, employment, consultancy, contractual interests,
and traineeship).
s Interests the member may have had in the past or ongoing legal proceedings
relevant to the Authority’s mandate, with an indication of their implications, are
to be declared.
i
o All assistance and support received by private and public undertakings or bodies
are to be declared, Where they are associated with direct or indirect pecuniary or
material benefit and which have a bearing on the topic of the Panel/Committee.
These include grants for study or research, fellowships or sponsorships for the last
5 years.
[Will—@134] WWW :armurmi 61
Participation in public interest groups, professional societies, clubs and
organizations which may have an agenda relevant to the Authority’s mandate is to
be declared. The role and position held is to be set out clearly.
Close family member includes spouse or partner and dependent children living in
the same household.
When declaring interests, member should consider statements of personal
opinion on issues relevant to the questions addressed by the Food Authority
(e.g. Publications, public statements); employment or family (eg. the possibility
of any indirect advantage or any likelihood of pressure could arise from the
member's employer, business associates or immediate family members).
The Food Authority recognizes that scientific expertise underpins the fulfillment
of its mandate and tasks and that the quality of such expertise is inherently based
on prior experience. An “interest” declared is not automatically considered to
be a conflict of interest. Interests of an intellectual nature are considered as
indispensable to safeguard the quality and overall balanced objectivity of the
scientific work.
The details of interests declared may be kept confidential by the Food Authority
unless its disclosure is necessary to establish objectivity and independence of the
Member involved.
SCHEDULE IV
[See regulation 21 (2)]
The Food Safety and Standards Authority of India
SPECIFIC DECLARATION OF INTERESTS
(Please note that high quality of scientific expertise is by nature based OH prior
experience and that therefore having an interest does not. necessarily meat! having a
conflict of interest)
Name:
I
I
Profession:
Meeting of the Food Authority
Meeting of the Central Advisory committee
Meeting of the Scientific Committee
THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC. 4]
Meeting of Panel on
Meeting of the Working Group on
Meeting dates
fl
Venue
S. No. Agenda Items Whether the member
has a conflict cf interest.
(YES/ No)
If yes, please provide
details to enable the
chair to take a decision.
L
.
Declaration: I declare that the information provided above is true and complete.
Done at: on this day of
Signature:
V. N. GAUR, ChiefExecutive Officer
[ADVT. lll/4/187-O/10/Exty.]
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